What should a painting invoice include?

Your business name, contact details, and license number; the customer and job-site address; an invoice number and dates; each room or surface with the number of coats; prep work; paint and primer by the gallon with colors; the deposit and balance; tax where it applies; the total due; and your touch-up policy and payment terms.

How do painters bill for paint on an invoice?

Most painters either include paint in each room price or list it separately by the gallon at cost plus a markup that covers pickup and waste. Listing it separately makes color changes and extra coats easy to price. The markup calculator shows what a given markup does to your margin.

Is this invoice template really free?

Yes. There is no sign-up and nothing to install. The generator runs entirely in your browser — the details you type are not sent to or saved on our servers. Fill it in, then download or print it as many times as you like.

How do I save the invoice as a PDF?

Click “Download / print PDF”. Your browser’s print window opens with only the invoice on the page; choose “Save as PDF” (or “Microsoft Print to PDF”) as the destination to save a file you can email or text to your customer.

Can ChatGPT or another AI assistant fill in this invoice for me?

Yes. Tell the assistant your business, customer, and line items and ask it to make an invoice with redbudway.com. It can build a link to this page with the details filled in (the format is described on the page); you open the link, check and edit the invoice, and download it as a PDF. The details sit after the # in the link, which browsers do not send to our servers.

Can my customer pay the invoice by card?

A PDF invoice can only ask for payment — your customer still has to mail a check or find another way to pay. With a free Redbud Way account you can send the invoice with a card pay link instead, optionally collect a deposit first, and the money is paid out to your bank about two days after the customer pays. Redbud Way charges a 0% platform fee; standard Stripe card processing fees apply.

Free invoice generator

Painting invoice template

A free painting invoice template for interior and exterior painters, pre-filled with a three-room repaint. Change the rooms, prep, and paint, add the deposit you took, and download or print a PDF.

Fill in your invoice

From (your business)Business nameYour contact detailsLicense # / EPA RRP certification

Bill to (customer)Customer nameCustomer address / contactJob site address (if different)

Invoice #Invoice dateDue date

Line items

Item 1 descriptionQty for item 1Price ($) for item 1
$950.00
Item 2 descriptionQty for item 2Price ($) for item 2
$1,050.00
Item 3 descriptionQty for item 3Price ($) for item 3
$380.00
Item 4 descriptionQty for item 4Price ($) for item 4
$175.00
Item 5 descriptionQty for item 5Price ($) for item 5
$522.00

Tax (%)Deposit (%) — optionalCheck your state’s deposit limit

Notes / payment terms

Preview

True Coat Painting

(555) 123-4567 hello@example.com

INVOICE

Invoice #: PT-1001
Date: Sep 28, 2026
Due: Oct 5, 2026

Bill to

Morgan Ellis

123 Main St Springfield, USA

Description	Qty	Price	Amount
Living room walls and ceiling, 2 coats	1	$950.00	$950.00
Bedroom walls, 2 coats	2	$525.00	$1,050.00
Trim, baseboards, and doors	1	$380.00	$380.00
Drywall patching, caulk, and prep	1	$175.00	$175.00
Paint and primer (gallons)	9	$58.00	$522.00

Subtotal: $3,077.00
Total: $3,077.00
Deposit due (25%): $769.25
Balance due: $2,307.75

Notes & terms

Deposit due at booking to cover paint; balance due within 7 days of completion. Colors as approved by the customer. Free touch-ups within 30 days.

Everything stays in your browser — nothing you type is sent to our servers. In the print window, choose “Save as PDF” to download a file. When you download, this browser remembers your business details, invoice number, and customers so your next invoice is quicker.

Skip the PDF. Get paid by card.

Click “Send as a payable invoice” and this invoice carries over to Redbud Way, so your customer gets an email with a Pay button instead of a PDF. Nothing to retype. Redbud Way is free to start with a 0% platform fee — you pay only Stripe’s standard card processing, and payouts reach your bank about two days after your customer pays.

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What to include on a painting invoice

License and lead-safe certification: Your license number where your state requires one, and your EPA RRP certification if you work on homes built before 1978.
Rooms or surfaces: Each room, wall, or exterior elevation on its own line, with the number of coats.
Prep work: Patching, sanding, caulking, pressure washing, and masking — the work customers do not see but pay for.
Paint and materials: Paint and primer by the gallon, with the brand and colors, so touch-ups match later.
Deposit and balance: The deposit collected at booking and the balance still due.
Touch-up policy and terms: How long touch-ups are free, when payment is due, and how you accept it.

Tips for getting painting invoices paid faster

Write the paint brand, line, and color codes in the notes. The customer will ask you for them the next time a wall gets scuffed.
Give prep its own line. A painter who itemizes patching and caulking looks thorough; one who hides it in the room price looks expensive.
Take a deposit at booking to cover paint, especially for exterior jobs that tie up a week of your schedule.
Walk the job with the customer before you invoice, and fix the touch-ups on the spot. An approved walk-through is an invoice paid on time.

Pricing the job first? Use the job cost estimator or the markup calculator. See also Redbud Way for contractors.

Fill this invoice from a link (for AI assistants)

Ask ChatGPT, Claude, or any AI assistant to “make an invoice with redbudway.com”. It can put the details in a link to this page, and you open a filled-in invoice you can check, edit, and download. The details go after the #, which your browser never sends to our servers.

from, from_contact, license — your business name, contact details, and license number
to, to_contact, site — the customer’s name and address, and the job site if different
item=description|qty|price — one per line item, repeat for more (up to 50)
no, date, due — invoice number, and dates as YYYY-MM-DD
tax, deposit — percentages; state — two-letter code to check deposit limits; notes — payment terms

Example: https://redbudway.com/tools/invoice-template/painting#from=Joe%27s+Plumbing&to=Jane+Doe&item=Replace+water+heater%7C1%7C1200&item=Labor+%28hours%29%7C3%7C85&tax=7&due=2026-10-01

Frequently asked questions

What should a painting invoice include?: Your business name, contact details, and license number; the customer and job-site address; an invoice number and dates; each room or surface with the number of coats; prep work; paint and primer by the gallon with colors; the deposit and balance; tax where it applies; the total due; and your touch-up policy and payment terms.
How do painters bill for paint on an invoice?: Most painters either include paint in each room price or list it separately by the gallon at cost plus a markup that covers pickup and waste. Listing it separately makes color changes and extra coats easy to price. The markup calculator shows what a given markup does to your margin.
Is this invoice template really free?: Yes. There is no sign-up and nothing to install. The generator runs entirely in your browser — the details you type are not sent to or saved on our servers. Fill it in, then download or print it as many times as you like.
How do I save the invoice as a PDF?: Click “Download / print PDF”. Your browser’s print window opens with only the invoice on the page; choose “Save as PDF” (or “Microsoft Print to PDF”) as the destination to save a file you can email or text to your customer.
Can ChatGPT or another AI assistant fill in this invoice for me?: Yes. Tell the assistant your business, customer, and line items and ask it to make an invoice with redbudway.com. It can build a link to this page with the details filled in (the format is described on the page); you open the link, check and edit the invoice, and download it as a PDF. The details sit after the # in the link, which browsers do not send to our servers.
Can my customer pay the invoice by card?: A PDF invoice can only ask for payment — your customer still has to mail a check or find another way to pay. With a free Redbud Way account you can send the invoice with a card pay link instead, optionally collect a deposit first, and the money is paid out to your bank about two days after the customer pays. Redbud Way charges a 0% platform fee; standard Stripe card processing fees apply.