Redbud WayProvider hub

Send HVAC invoices customers pay by card or bank transfer

Finished the tune-up or the furnace repair? Email the invoice and your customer pays by card or bank transfer on a secure page, no account needed. For new system installs, send a quote with a deposit before you order equipment. Payouts reach your bank automatically. No checks to wait on, and Redbud Way adds no fee on top of Stripe's standard fees.

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Redbud Way charges 0% and takes no cut of your jobs. Stripe bills you directly for its standard card processing, invoicing, and recurring billing fees on what you collect. See every fee.

A furnace tune-up, invoiced and paid

Northwind Heating & Air bills Linda Park $260 for a fall furnace tune-up.

  1. You send it

    Add your customer’s email and the line items, then send. This is the preview of what goes out.

    Invoice preview: furnace tune-up $129, replace flame sensor $95, two pleated filters at $18, amount due $260.00

  2. They pay from the email

    The email’s Pay button opens this page. Your customer pays by card or bank transfer, with no account to create.

    Stripe invoice page on a phone: $260.00 due October 13, from Northwind Heating & Air to Linda Park

  3. It shows up paid

    You get an email the moment it’s paid. Stripe pays out to your bank about two business days later.

    Invoices list: Linda Park, fall furnace tune-up, $260.00, marked Paid

For new system installs, send a quote with a deposit, or share service links so customers can request one.

Built around how HVAC jobs get billed

A service call, an equipment install, and a maintenance visit each carry their own price. Redbud Way lets you quote each job individually and send a card-payment link for that exact amount. Customers pay without creating an account.

  • Shareable service links. Share a link for each service. Customers request a quote and you price it.
  • Per-job payment quotes. Quote every job at your own rate and send a card-payment link for that exact amount.
  • Recurring maintenance plans. List a maintenance plan at a fixed monthly or yearly price. Customers book it once from your link, and their card is charged on that schedule until you or they cancel.
  • Deposit + balance splits. Collect a deposit before work begins and the balance once the job is complete. Some states cap deposits, so check yours with the deposit calculator.

Common questions

How do I send an HVAC invoice?
Add your customer’s email and the line items, then send. They get an email with a Pay button that opens the invoice, and they pay in full by card or bank transfer with no account. You get an email when it’s paid. Sending is free; Stripe charges its standard card fee plus 0.4% Stripe Invoicing on what you collect.
How much does Redbud Way cost for HVAC contractors?
Redbud Way is free and charges 0%, so it never takes a cut of your HVAC jobs. Stripe bills you directly for its standard fees on what you collect: 2.9% + 30¢ per card payment, plus 0.4% Stripe Invoicing on invoices and quotes, and 0.7% Stripe Billing on maintenance plan charges. See our pricing page for the full breakdown.
Can I bill HVAC maintenance plans on a recurring schedule?
Yes. List a maintenance plan as a recurring service at a fixed monthly or yearly price. Customers book it once from your link, and their card is charged on that schedule until you or they cancel. Stripe charges its standard card fee plus 0.7% Stripe Billing on each plan charge; Redbud Way adds nothing.
Can I collect a deposit before an equipment install?
Yes. You can take a deposit up front on a new furnace, heat pump, or AC install and collect the balance when the work is done: your customer pays the rest by card or bank transfer from the same link. Some states cap deposits (California: 10% or $1,000, whichever is less), so check yours with the deposit calculator.
How fast do HVAC contractors get paid?
Stripe pays card payments out to your linked bank automatically, about two business days after each payment, and standard payouts are free. Your first payout can take a week or two while Stripe verifies your account. No waiting on checks after a big install.
Do my customers need an account to pay?
No. Customers pay by card or bank transfer as a guest from any phone or browser. You just send an invoice or a pay link by email for the quoted amount.

Built for every local trade

Switching tools? See the Housecall Pro alternative for HVAC, price your next job with the free markup calculator, or see pricing.

Want more Google reviews? Redbud Way can email each customer a Google review request after they pay, free.

Need a one-off invoice? Fill in and print the free HVAC invoice template.

Send your first HVAC invoice today

Create a free account, then send your first invoice in a couple of minutes.

It's free. Stripe’s standard fees apply to what you collect.

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